Glossary Management

The glossary system is the heart of Get IT, providing comprehensive terminology management with AI-powered features.

Term Management

Adding Terms

1. Navigate to Dashboard > Glossary
2. Click "Add Term"
3. Enter term details:
   • Term name
   • Definition
   • Usage examples
   • Categories
   • Department associations

AI-Powered Features

• Automatic term extraction
• Similar term detection
• Usage recommendations
• Context analysis

Approval Workflow

1. Term submission
2. Department review
3. Compliance check
4. Final approval
5. Publication

Organization

Categories

• Create custom categories
• Assign terms to multiple categories
• Set category hierarchies
• Track category usage

Department Association

• Department-specific terms
• Shared terminology
• Cross-department relationships
• Usage tracking

Search & Discovery

Search Features

• Full-text search
• Category filtering
• Department filtering
• Usage statistics

Term Relationships

• Related terms
• Synonyms
• Antonyms
• Usage context

Glossary Roles & Permissions

Actions on the glossary vary depending on your assigned role:

• System Admins & Dept Nomenclature Admins: Can freely Edit and Delete terms (within their assigned departments). Deleting a term archives it.
• Dept Nomenclature Editors: Can Propose new terms or edits to existing terms for their departments. These proposals enter a "Pending Approval" state and require Admin sign-off. The "Delete" action is disabled.
• Viewers: Can only search and view published terms. The Add, Edit, and Delete actions are disabled.

Best Practices

1. Term Creation

   • Use clear definitions
   • Provide usage examples
   • Include context
   • Set relationships

2. Organization

   • Logical categories
   • Clear hierarchies
   • Regular reviews
   • Usage monitoring

3. Maintenance

   • Regular audits
   • Update definitions
   • Archive obsolete terms
   • Track changes